The Following Forms are available individually in PDF format for printing. Please refer to text in the full document for further instructions on how and when to use these forms.
Project Registration Form
This form summarizes certain basic and critical information about each project, including a brief description of the project, the name of the sponsoring agency, ASM site numbers, and information on the disposition of the various project materials. This form must accompany the project collections to ARI at the time of delivery of the collections.
Collections Summary Form
The purpose of this form is to provide advance assessment of the space and facilities that will be required to curate your archaeological collection. Tables are provided for entering the kinds and quantities of material that will be included. Please put additional commentary on the back of the form. Please provide both the quantitative counts and the estimated linear footage of shelf/drawer space for each category.
Documentation Summary
This form provides a list of the types of specimen collections submitted to ARI (i.e., maps, reports, audio, video, specimens, etc.)
Electronic Media Submission Form
List file names only for compressed/archive files. List individual data files on appropriate data submission form and attach.
Database File Submission Form
Every data file submitted to ARI must be fully documented using this form. Note that many database programs are capable of generating a report showing file structure that will quickly list much of this information in an acceptable format.
Image File Submission Form
Image files should be documented using this form. Documentation mut include paths and names of all files, format (vendor, program, versiom), description of relevant subject and medium information. Provide reference if the image was used in a publication or is based on another catalogued portion of the collection, such as a photo or a map.
Map and GIS File Submission Form
Documentation of map drawings and GIS files should be provided using this form. Provide a reference if the map was used in a publication or if it is an electronic version of a paper map catalogued separately in the collection.
Document File Submission Form
All document files submitted to ARI should provide both their native format and a format compatible with those supported by ARI. Provide the reference to any published manuscript produced from a file.
Collections Released Form
Materials released for any reason to another department, laboratory, individual analyst, or institution shall be documented with this form.
Collection Inventory Form
The Collections Inventory Forms should be generated from an electronic database. A copy of the electronic database should be submitted with the collection. Separate hard copies of Collections Inventory Forms should be generated for each individual box and oncluded inside the box.